Each participant gets a private portal link and never needs an account. They answer your questions and upload files there. Reminder emails go out on your schedule, and every version you review stays on record.
Free trial, no card required. The people you ask never need an account.
Northgate Facilities needs security and insurance evidence from its print supplier, Harbour Print. Here's that request from Mon 5 Oct to Wed 14 Oct, using the labels and statuses you'll see in Compliance Tracker.
Mon 5 Oct
Give the programme a title, a deadline and a short description, then link the questions you built in Raq.com Form Builder as its assessment form. Supporting files come in through the portal. Reminder rules go in at the start: a set number of days before the deadline, after the invite or after a quiet spell.
Mon 5 Oct
Add the supplier with a contact name and email, or import a CSV. Send Invites emails every contact a link to their own portal and logs it against them. Anyone with that link can open the portal, so it only goes to them.
Subject Action Required: Supplier security review 2026
Hello Tom Ashworth
You have been invited to complete the Supplier security review 2026 compliance assessment.
Use the secure portal below to start your assessment and upload supporting evidence.
Open Compliance PortalDeadline: 23 Oct 2026
Wed 7 Oct
Tom at Harbour Print opens the link, sees the deadline, works through the assessment and uploads the supporting files, adding a label where the file name isn't clear. His status moves from Invited to In Progress to Submitted as he goes.
Supplier security review 2026
Security and insurance evidence for approved print suppliers.
Participant: Harbour Print Ltd
Contact: Tom Ashworth
Deadline: 23 Oct 2026
16 days remaining
Assessment
Complete the compliance assessment form to record your responses.
Continue AssessmentUpload Evidence
FileThu 8 Oct
When you open the submission, Raq.com reads the answers alongside each file's name and label, then lists gaps, risks and anything worth checking. Here it spots that the penetration test file looks older than the test date Tom gave. It's a summary to help the reviewer, and the decision stays with you.
Evidence
AI Analysis
Harbour Print answered every question and holds Cyber Essentials. The penetration test file looks older than the test date given in the answers.
Gaps
Worth checking
AI-generated summary for review assistance only.
Thu 8 Oct
Reject the old file, accept the others, then Request Changes and say what you need. Tom sees each file's status and your note on his portal. His next upload starts version 2, so the version you reviewed never changes underneath you.
Decision
Supplier security review 2026
Changes RequestedReviewer Feedback
Please upload your penetration test summary from this year. The one attached is from 2024.
Submission & Evidence
Version 1Tue 13 Oct
Five days pass with no activity, so the reminder rule emails Tom again. Reminders only go to participants who still owe something, at most once a day per rule, and each one is logged. Calls and emails you make yourself can be logged too.
Subject Reminder: Supplier security review 2026
Hi Tom Ashworth
Your assessment is currently waiting for your changes. The deadline is 23 Oct 2026.
Open Compliance PortalWed 14 Oct
Version 2 arrives with the current report and you accept it. Tom's portal shows it as accepted and stops taking files. Both versions, your notes and every logged contact stay on his record, and the participant list exports to CSV with invite, submission and review dates.
Submissions
Each programme has a Review Queue. New submissions sit at the top, and each one stays there until you accept or reject it.
Import participants from a CSV, and export the list with each status and the invite, submission and review dates.
Each programme shows how many have submitted, how many are waiting for review and who is overdue.
Record calls, emails, meetings and notes against a participant, with a next action and a due date.
Closing a programme stops new submissions on every portal. Everything already received stays readable.
Connect Claude, ChatGPT or another agent to Raq.com and it can create programmes, add and invite participants, check who is outstanding and download evidence.
Create a free Raq.com account and Compliance Tracker is switched on and pinned in your sidebar. The people you collect evidence from never need an account.
Set up your first programme
Create the programme, link your questions, add participants and send the invites.
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